Home > Procurements > EARLY PROCUREMENT ACTIVITY: REBIDDING OF THE PROCUREMENT OF SECURITY SERVICES FOR SCHOOLS DIVISION OFFICE OF SAN CARLOS CITY, PANGASINAN (APPLICABLE PERIOD – JANUARY 01, 2023 TO DECEMBER 31, 2023)

EARLY PROCUREMENT ACTIVITY: REBIDDING OF THE PROCUREMENT OF SECURITY SERVICES FOR SCHOOLS DIVISION OFFICE OF SAN CARLOS CITY, PANGASINAN (APPLICABLE PERIOD – JANUARY 01, 2023 TO DECEMBER 31, 2023)

INVITATION TO BID

 

EARLY PROCUREMENT ACTIVITY: REBIDDING OF THE PROCUREMENT OF SECURITY SERVICES FOR SCHOOLS DIVISION OFFICE OF SAN CARLOS CITY, PANGASINAN (APPLICABLE PERIOD – JANUARY 01, 2023 TO DECEMBER 31, 2023)

 

  1. The Department of Education (DepEd) Schools Division Office of San Carlos City (Pangasinan), through the Bids and Awards Committee, intends to conduct Early Procurement Activity for the project: ‘Rebidding of the Procurement of Security Services for Schools Division Office of San Carlos City, Pangasinan (Applicable Period – January 01, 2023 to December 31, 2023)’ with the Approved Budget of Contract in the sum of Three Hundred Thousand Pesos (Php300,000.00).

 

The procurement procedure for the above-titled project shall follow GPPB Resolution No. 14, s. 2019 on the ‘Guidelines on the Implementation of Early Procurement Activities (EPA)’, and Appendix 31 of the Implementing Rules and Procedures of the Government Procurement Act (R.A. 9184).

 

The award of contract of this procurement project shall be made only upon the approval and effectivity of the General Appropriations Act for the Fiscal Year 2023.

 

Bids received in excess of the ABC shall be automatically rejected at bid opening.

 

  1. The Schools Division Office of San Carlos City (Pangasinan), through its Bids and Awards Committee (BAC), now invites prospective bidders for the submission of their bids for the above-mentioned Procurement Project. Completion of the Work/s is for one (1) year from receipt of the Notice to Proceed.  Bidders should have a completed contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II (Instructions to Bidders).

 

  1. The Bidding will be conducted through open competitive bidding procedures using the non-discretionary “pass/fail” criterion as specified in the 2016 revised Implementing Rules and Regulations (IRR) of Republic Act No. 9184.

 

  1. Interested bidders may obtain further information from the Schools Division Office of San Carlos City (Pangasinan) and inspect the Bidding Documents at the address given below during office hours.

 

  1. A complete set of Bidding Documents may be acquired by interested bidders starting November 04, 2022, until 5:00 PM of November 28, 2022, located at BAC Secretariat, DepEd Division Office, San Carlos City, Pangasinan, and upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of Five Hundred Pesos (Php500.00) to the DepEd Division Cashier.

 

Payment may also be made thru bank (Deped SCC Trust Fund Account), the account number will be given upon request of the bidder/s. Only bidder/s who purchased the Bidding Documents will be allowed to submit bids.

 

The Bidding documents may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids.

 

  1. DepEd Division of San Carlos City (Pangasinan) will hold a Pre-Bid Conference[1] on November 14, 2022, 2:00 PM at 2nd floor of the New Building, Schools Division Office of San Carlos City, Pangasinan, which shall be open to all prospective bidders.

 

Bidders who will attend physically the Pre-Bid Conference and Opening of Bids are advised to wear face mask/s upon entry in the Schools Division Office of San Carlos City.

 

  1. Bids must be duly received by the RECORDS OFFICE through manual submission at the Schools Division Office of San Carlos City, Pangasinan on or before 5:00 PM of November 28, 2022, which shall then be submitted to the BAC Secretariat, DepEd Division Office, San Carlos City, Pangasinan.

 

Each Bidder shall submit one (1) copy original and two (2) hardcopies of the first and second components of its bid. Soft Copy (Excel File) of the Financial Documents and Scanned Copy (PDF File Format) of Technical and Financial Documents, properly organized in a CD file shall also be submitted. Late submitted bids shall not be accepted.

 

  1. All bids must be accompanied by a bid security (120 days validity) in any of the acceptable forms and in the amount stated in ITB Clause 16.

 

The Procuring Entity may request the bidders to extend the validity of their bid securities beyond one hundred twenty (120) calendar days, prior to their expiration, if the funding source for the Procurement Project has yet to be approved and made effective.

 

  1. Bid opening shall be on November 29, 2022, 9:00 AM at 2nd floor of the New Building, Schools Division Office of San Carlos City, Pangasinan. Bids will be opened in the presence of the bidders and/or their authorized representatives.

 

Authorized representatives shall present a copy of Special Power of Attorney to the BAC secretariat upon registration.

 

  1. The DepEd Division of San Carlos City (Pangasinan) reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Sections 35.6 and 41 of the 2016 revised Implementing Rules and Regulations (IRR) of RA No. 9184, without thereby incurring any liability to the affected bidder or bidders.

 

In addition to the 2016 Revised IRR of RA 9184 and all other applicable laws, please be informed that GPPB Circular 04-2020 also serves as a reference, especially on required forms and additional mandatory provisions for this project.

  1. For further information, you may contact:

 

ATTY. LIWAWA D. SIAPNO

Attorney III

Chairperson, BAC Secretariat

DepEd Division Office, San Carlos City (Pangasinan)

Roxas Boulevard, San Carlos City (Pangasinan)

(075) 632-3293/(075) 529-5628

bacsec.sccp@deped.gov.ph

 

You may visit the following websites:

 

For Downloading of Bidding Documents: https://tinyurl.com/4av5euh9

 

 

Issued on: November 03, 2022

 

 

MARILU N. CARDENAS

Assistant Schools Division Superintendent

Chairperson, Bids and Awards Committee

[1] May be deleted in case the ABC is less than One Million Pesos (PhP1,000,000) where the Procuring Entity may not hold a pre-bid conference.