Home > Procurements > SUPPLEMENTAL/BID BULLETIN FOR THE PROCUREMENT / REHABILITATION / UPGRADING OF NETWORK INFRASTRUCTURE AND OTHER EQUIPMENT OF SCHOOLS DIVISION OFFICE DATA CENTER PHASE II

SUPPLEMENTAL/BID BULLETIN FOR THE PROCUREMENT / REHABILITATION / UPGRADING OF NETWORK INFRASTRUCTURE AND OTHER EQUIPMENT OF SCHOOLS DIVISION OFFICE DATA CENTER PHASE II

Reference No: 20230322-001   

 

SUPPLEMENTAL/BID BULLETIN NO.: 9561043-1;

 

PROCUREMENT / REHABILITATION / UPGRADING OF NETWORK INFRASTRUCTURE AND OTHER EQUIPMENT OF SCHOOLS DIVISION OFFICE DATA CENTER PHASE II

 

The Schools Division Office of San Carlos City Bids and Awards Committee would like to inform you of the following additional instructions and amendments made on the Bidding Documents for the abovementioned project to wit:

 

LOT 1 -SUPPLY AND DELIVERY OF VARIOUS NETWORK EQUIPMENT FOR NETWORK INFRASTRUCTURE PHASE II – SDO DATA CENTER
FROM TO
 

1. SECTION VII. TECHNICAL SPECIFICATIONS PAGE 34, ITEM DESCRIPTION, ITEM NO. 1,2 AND PAGE 37, ITEM NO. 12

 

 

Server Laptop

specific description: preferably …

Core i7 or i9-12th generation or higher Intel Processer / 14.5-inch or higher display , 2.8K (2880 x 1800) 120Hz or higher refresh rate

OLED 16:10 or higher / ScreenPad™ Plus 12.7″ 2880 x 864 120Hz IPS /

RTX® 3050 Ti Laptop GPU or higher /

16GB LPDDR5 on board or higher / 512GB PCIe® 4.0 SSD or higher /

Active Aerodynamic System Ultra cooling system /

Windows 11 installed and Office (optional )

Intel® Evo™

 

 

 

 

Laptop, Core I7

specific description : preferably …

Core i7 or i9-12th generation or higher Intel Processer

14″ or higher display 2.8K 90Hz or higher refresh rate 16:10 600 nits or higher

OLED / I7-12th generation or higher Intel Processer

16GB LPDDR5 or higher

512GB PCIE4 SSSD or higher

Iris Xe Graphics / Backlit Chiclet Keyboard /

Windows 11 installed and Office

Support NumberPad / FingerPrint

 

 

 

Network Multifunction Daily Time Attendance Unit with software

 

Display 2.8-inch TFT Screen

Face Capacity 3,000

Fingerprint Capacity 3,000

Card Capacity 10,000 (Optional)

Communication TCP/IP, WiFi (Optional), USB Host

Standard Functions ADMS, Work Code, DST, Self-service Query, Automatic Status Switch, T9 Input, Photo ID, Masks Detection, Camera, 14-digit User ID, Multiple Verify Modes, Schedule Bell

Hardware 900MHz Dual Core CPU, Memory 512MB RAM / 8G ROM, 2MP WDR Low Light Camera, Adjustable LED Supplement Lighting

Operation System Linux

Interfaces of Access Control 3rd Party Electric Lock, Door Sensor, Exit Button

Optional Functions 125KHz ID Card (EM) / 13.56MHz IC Card, Biometrics Algorithms

, Facial Recognition Speed, ≤1s,

Power Supply 12V 1.5A

Operating Humidity 20% – 80%

Operating Temperature 0 °C – 45 °C

Dimension 170 * 138 * 38.55 (mm)(W*H*D)

Supported Software Bio Time

 

 

1. SECTION VII. TECHNICAL SPECIFICATIONS PAGE 34, ITEM DESCRIPTION, ITEM NO. 1,2 AND PAGE 37, ITEM NO. 12

 

Server Laptop

specific description: preferably …

Processor: Core i9 series -12900H 12th generation Intel Processor, 2.5 Ghz or higher  

Display: 16-inch or higher display, WQXGA (Wide Quad Extended Graphics Array) is a display resolution of 2560 × 1600 pixels or higher resolution

Refresh Rate: 165Hz or higher refresh rate

Display Type: 16:10 or higher

Graphics Processor: NV GF RTX® 3050 Ti 4G Laptop GPU or higher /

RAM: 16GB DDR5 on board or higher

Storage: 1TB PCIe® 4.0 SSD or higher /

Active Aerodynamic System Ultra cooling system /

Windows 11 installed and Office

 

Laptop, Core I7

specific description: preferably …

Processor: Core i7 or i9-12th generation or higher Intel Processor, 2.1 Ghz or higher

Display: 14″ or higher display 2.8K

Refresh Rate: 90Hz or higher,  16:10 600 nits or higher

Display Type: OLED / I7-12th generation or higher Intel Processor

RAM: 16GB LPDDR5 or higher

Storage: 512GB PCIE4 SSSD or higher

Others: Iris Xe Graphics / Backlit Chiclet Keyboard /

Windows 11 installed and Office

 

Network Multifunction Daily Time Attendance Unit with software

 

Display 2.8-inch TFT Screen

Face Capacity 3,000

Fingerprint Capacity 3,000

Card Capacity 5,000 or higher

Communication TCP/IP, WiFi (Optional), USB Host

Standard Functions ADMS, Work Code, DST, Self-service Query, Automatic Status Switch, T9 Input, Photo ID, Masks Detection, Camera, 14-digit User ID, Multiple Verify Modes, Schedule Bell

Hardware 900MHz Dual Core CPU, Memory 512MB RAM / 8G ROM, 2MP WDR Low Light Camera, Adjustable LED Supplement Lighting

Operation System Linux

Interfaces of Access Control 3rd Party Electric Lock, Door Sensor, Exit Button

Optional Functions 125KHz ID Card (EM) / 13.56MHz IC Card, Biometrics Algorithms

, Facial Recognition Speed, ≤1s,

Power Supply 12V 1.5A

Operating Humidity 20% – 80%

Operating Temperature 0 °C – 45 °C

Dimension 170 * 138 * 38.55 (mm)(W*H*D)

Supported Software included

 

2. SECTION VII. TECHNICAL SPECIFICATIONS PAGE 39, AND SECTION VI. SCHEDULE OF REQUIREMENTS PAGE 31

 

Delivery of Supply and Installation of CCTV must be on or before the dates specified: *45 Calendar Days from the receipt of the Notice to Proceed by the Winning Bidder The Winning Bidder should inform the Schools Division Superintendent of the delivery of goods in writing three (3) days before the projected delivery through the Records Office through manual submission or through their official e-mail address at records.sccp@deped.gov.ph.

 

The additional guidelines on the procedures of Inspection and Delivery are detailed as follows: 1. Upon receipt of the Notice of Delivery by the Records Office, the communication will be routed to the BAC Secretariat and the latter will immediately forward it to the Schools Division Superintendent. The BAC Secretariat will also inform the Division Inspectorate Team, Commission on Audit (COA), and End-User/Proponent of the project of the said delivery through an Inspection Order signed by the Head of the Agency or the Administrative Officer, if authorized, with the attached Technical Specifications of the project.

 

2. On the day of the delivery, the Division Inspectorate Team, and End-User of the project shall inspect the delivery of goods in the Division Office. a. Division Inspectorate Team and ITO Officer I / Proponent inspect the equipment upon receipt: When the equipment arrives, it should be inspected for any physical damage or defects. This includes checking for any missing parts, dents, scratches, or other issues that may have occurred during shipping. b. Division Inspectorate Team and ITO Officer, I/ Proponent inspect for any physical damage or defects. This includes checking for any missing parts, dents, scratches, or other issues that may have occurred during shipping. c. Division Inspectorate Team and ITO Officer I/ Proponent verified to be physically intact and matches the specifications, it should be tested to ensure that it is functioning properly and compatibility. This includes testing all interfaces and verifying that the equipment is performing at the expected levels. d. Documentation and acceptance: After the testing is complete, documentation should be completed to show that the equipment has been inspected, verified, and tested. 3. The Inspection and Acceptance Report shall be signed by the members of the Division Inspectorate Team with accordance with the Technical Specifications of the project. 4. The signed Delivery Receipt and Inventory Custodian Slip (ICS) shall be submitted to the Division Supply Officer and the latter will prepare the Consolidated Delivery Report. *Note: The Delivery Receipt must be registered to the BIR (Bureau of Internal Revenue)

 

 

DELIVERY AND INSPECTION:

The Winning Bidder should inform the Schools Division Superintendent of the delivery of goods in writing three (3) days before the projected delivery through the Records Office through manual submission or through their official e-mail address at records.sccp@deped.gov.ph.

The additional guidelines on the procedures of Inspection and Delivery are detailed as follows:

1.       Upon receipt of the Notice of Delivery by the Records Office, the communication will be routed to the BAC Secretariat and the latter will immediately forward it to the Schools Division Superintendent. The BAC Secretariat will also inform the Division Inspectorate Team, Commission on Audit (COA), and End-User/Proponent of the project of the said delivery through an Inspection Order signed by the Head of the Agency or the Administrative Officer, if authorized, with the attached Technical Specifications of the project.

2.       On the day of the delivery, the Division Inspectorate Team, and End-User of the project shall inspect the delivery of goods in the Division Office.

a.       Division Inspectorate Team and ITO Officer I / Proponent inspect the equipment upon receipt: When the equipment arrives, it should be inspected for any physical damage or defects. This includes checking for any missing parts, dents, scratches, or other issues that may have occurred during shipping.

b.       Division Inspectorate Team and ITO Officer, I/ Proponent inspect for any physical damage or defects. This includes checking for any missing parts, dents, scratches, or other issues that may have occurred during shipping.

c.       Division Inspectorate Team and ITO Officer I/ Proponent verified to be physically intact and matches the specifications, it should be tested to ensure that it is functioning properly and compatibility. This includes testing all interfaces and verifying that the equipment is performing at the expected levels.

d.       Documentation and acceptance: After the testing is complete, documentation should be completed to show that the equipment has been inspected, verified, and tested.

3.       The Inspection and Acceptance Report shall be signed by the members of the Division Inspectorate Team with accordance with the Technical Specifications of the project.

4.       The signed Delivery Receipt and Inventory Custodian Slip (ICS) shall be submitted to the Division Supply Officer and the latter will prepare the Consolidated Delivery Report.

*Note: The Delivery Receipt must be registered to the BIR (Bureau of Internal Revenue)

2. SECTION VII. TECHNICAL SPECIFICATIONS PAGE 39, AND SECTION VI. SCHEDULE OF REQUIREMENTS PAGE 31

 

Delivery of Supply and Installation of CCTV must be on or before the dates specified: *45 Calendar Days from the receipt of the Notice to Proceed by the Winning Bidder The Winning Bidder should inform the Schools Division Superintendent of the delivery of goods in writing three (3) days before the projected delivery through the Records Office through manual submission or through their official e-mail address at records.sccp@deped.gov.ph.

 

The additional guidelines on the procedures of Inspection and Delivery are detailed as follows: 1. Upon receipt of the Notice of Delivery by the Records Office, the communication will be routed to the BAC Secretariat and the latter will immediately forward it to the Schools Division Superintendent. The Supply Office will also inform the Division Inspectorate Team, Commission on Audit (COA), and End-User/Proponent of the project of the said delivery through an Inspection Order signed by the Head of the Agency or the Administrative Officer, if authorized, with the attached Technical Specifications of the project.

 

2. On the day of the delivery, the Division Inspectorate Team, and End-User of the project shall inspect the delivery of goods in the Division Office.

 

3. The Inspection and Acceptance Report shall be signed by the members of the Division Inspectorate Team with accordance with the Technical Specifications of the project.

 

4. The signed Delivery Receipt shall be submitted by the supplier to the Supply Office.

 

5. The Inventory Custodian Slip (ICS) shall be prepared by the Division Supply Officer.

 

*Note: The Delivery Receipt must be registered to the BIR (Bureau of Internal Revenue)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

DELIVERY AND INSPECTION:

The Winning Bidder should inform the Schools Division Superintendent of the delivery of goods in writing three (3) days before the projected delivery through the Records Office through manual submission or through their official e-mail address at records.sccp@deped.gov.ph.

The additional guidelines on the procedures of Inspection and Delivery are detailed as follows:

1.       Upon receipt of the Notice of Delivery by the Records Office, the communication will be routed to the BAC Secretariat and the latter will immediately forward it to the Schools Division Superintendent. The Supply Office will also inform the Division Inspectorate Team, Commission on Audit (COA), and End-User/Proponent of the project of the said delivery through an Inspection Order signed by the Head of the Agency or the Administrative Officer, if authorized, with the attached Technical Specifications of the project.

2.       On the day of the delivery, the Division Inspectorate Team, and End-User of the project shall inspect the delivery of goods in the Division Office.

 

3.       The Inspection and Acceptance Report shall be signed by the members of the Division Inspectorate Team in accordance with the Technical Specifications of the project.

 

4.        The signed Delivery Receipt shall be prepared and submitted by the supplier.

 

5. The Inventory Custodian Slip (ICS) shall be prepared by the Division Supply Officer.

 

*Note: The Delivery Receipt must be registered to the BIR (Bureau of Internal Revenue)

 

 

 

 

 

 

 

 

 

 

 

 

 

LOT 2 – SUPPLY AND DELIVERY OF FIRE SUPPRESSION SYSTEM FOR NETWORK INFRASTRUCTURE PHASE II FOR SDO DATA CENTER
FROM TO
2. SECTION VII. TECHNICAL SPECIFICATIONS PAGE 34-35, AND SECTION VI. SCHEDULE OF REQUIREMENTS PAGE 31

 

Delivery of Supply and Installation of CCTV must be on or before the dates specified: *45 Calendar Days from the receipt of the Notice to Proceed by the Winning Bidder The Winning Bidder should inform the Schools Division Superintendent of the delivery of goods in writing three (3) days before the projected delivery through the Records Office through manual submission or through their official e-mail address at records.sccp@deped.gov.ph.

 

The additional guidelines on the procedures of Inspection and Delivery are detailed as follows: 1. Upon receipt of the Notice of Delivery by the Records Office, the communication will be routed to the BAC Secretariat and the latter will immediately forward it to the Schools Division Superintendent. The BAC Secretariat will also inform the Division Inspectorate Team, Commission on Audit (COA), and End-User/Proponent of the project of the said delivery through an Inspection Order signed by the Head of the Agency or the Administrative Officer, if authorized, with the attached Technical Specifications of the project.

 

 

2. On the day of the delivery, the Division Inspectorate Team, and End-User of the project shall inspect the delivery of goods in the Division Office. a. Division Inspectorate Team and ITO Officer I / Proponent inspect the equipment upon receipt: When the equipment arrives, it should be inspected for any physical damage or defects. This includes checking for any missing parts, dents, scratches, or other issues that may have occurred during shipping. b. Division Inspectorate Team and ITO Officer, I/ Proponent inspect for any physical damage or defects. This includes checking for any missing parts, dents, scratches, or other issues that may have occurred during shipping. c. Division Inspectorate Team and ITO Officer I/ Proponent verified to be physically intact and matches the specifications, it should be tested to ensure that it is functioning properly and compatibility. This includes testing all interfaces and verifying that the equipment is performing at the expected levels. d. Documentation and acceptance: After the testing is complete, documentation should be completed to show that the equipment has been inspected, verified, and tested. 3. The Inspection and Acceptance Report shall be signed by the members of the Division Inspectorate Team with accordance with the Technical Specifications of the project. 4. The signed Delivery Receipt and Inventory Custodian Slip (ICS) shall be submitted to the Division Supply Officer and the latter will prepare the Consolidated Delivery Report. *Note: The Delivery Receipt must be registered to the BIR (Bureau of Internal Revenue)

 

 

DELIVERY AND INSPECTION:

The Winning Bidder should inform the Schools Division Superintendent of the delivery of goods in writing three (3) days before the projected delivery through the Records Office through manual submission or through their official e-mail address at records.sccp@deped.gov.ph.

The additional guidelines on the procedures of Inspection and Delivery are detailed as follows:

1.       Upon receipt of the Notice of Delivery by the Records Office, the communication will be routed to the BAC Secretariat and the latter will immediately forward it to the Schools Division Superintendent. The BAC Secretariat will also inform the Division Inspectorate Team, Commission on Audit (COA), and End-User/Proponent of the project of the said delivery through an Inspection Order signed by the Head of the Agency or the Administrative Officer, if authorized, with the attached Technical Specifications of the project.

2.       On the day of the delivery, the Division Inspectorate Team, and End-User of the project shall inspect the delivery of goods in the Division Office.

a.       Division Inspectorate Team and ITO Officer I / Proponent inspect the equipment upon receipt: When the equipment arrives, it should be inspected for any physical damage or defects. This includes checking for any missing parts, dents, scratches, or other issues that may have occurred during shipping.

b.       Division Inspectorate Team and ITO Officer, I/ Proponent inspect for any physical damage or defects. This includes checking for any missing parts, dents, scratches, or other issues that may have occurred during shipping.

c.       Division Inspectorate Team and ITO Officer I/ Proponent verified to be physically intact and matches the specifications, it should be tested to ensure that it is functioning properly and compatibility. This includes testing all interfaces and verifying that the equipment is performing at the expected levels.

d.       Documentation and acceptance: After the testing is complete, documentation should be completed to show that the equipment has been inspected, verified, and tested.

3.       The Inspection and Acceptance Report shall be signed by the members of the Division Inspectorate Team with accordance with the Technical Specifications of the project.

4.       The signed Delivery Receipt and Inventory Custodian Slip (ICS) shall be submitted to the Division Supply Officer and the latter will prepare the Consolidated Delivery Report.

*Note: The Delivery Receipt must be registered to the BIR (Bureau of Internal Revenue)

2. SECTION VII. TECHNICAL SPECIFICATIONS PAGE 34-35, AND SECTION VI. SCHEDULE OF REQUIREMENTS PAGE 31

 

Delivery of Supply and Installation of CCTV must be on or before the dates specified: *45 Calendar Days from the receipt of the Notice to Proceed by the Winning Bidder The Winning Bidder should inform the Schools Division Superintendent of the delivery of goods in writing three (3) days before the projected delivery through the Records Office through manual submission or through their official e-mail address at records.sccp@deped.gov.ph.

 

The additional guidelines on the procedures of Inspection and Delivery are detailed as follows: 1. Upon receipt of the Notice of Delivery by the Records Office, the communication will be routed to the BAC Secretariat and the latter will immediately forward it to the Schools Division Superintendent. The Supply Office will also inform the Division Inspectorate Team, Commission on Audit (COA), and End-User/Proponent of the project of the said delivery through an Inspection Order signed by the Head of the Agency or the Administrative Officer, if authorized, with the attached Technical Specifications of the project.

 

2. On the day of the delivery, the Division Inspectorate Team, and End-User of the project shall inspect the delivery of goods in the Division Office.

 

3. The Inspection and Acceptance Report shall be signed by the members of the Division Inspectorate Team with accordance with the Technical Specifications of the project.

 

4. The signed Delivery Receipt shall be submitted by the supplier to the Supply Office.

 

5. The Inventory Custodian Slip (ICS) shall be prepared by the Division Supply Officer.

 

*Note: The Delivery Receipt must be registered to the BIR (Bureau of Internal Revenue)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

DELIVERY AND INSPECTION:

The Winning Bidder should inform the Schools Division Superintendent of the delivery of goods in writing three (3) days before the projected delivery through the Records Office through manual submission or through their official e-mail address at records.sccp@deped.gov.ph.

The additional guidelines on the procedures of Inspection and Delivery are detailed as follows:

1.       Upon receipt of the Notice of Delivery by the Records Office, the communication will be routed to the BAC Secretariat and the latter will immediately forward it to the Schools Division Superintendent. The Supply Office will also inform the Division Inspectorate Team, Commission on Audit (COA), and End-User/Proponent of the project of the said delivery through an Inspection Order signed by the Head of the Agency or the Administrative Officer, if authorized, with the attached Technical Specifications of the project.

2.       On the day of the delivery, the Division Inspectorate Team, and End-User of the project shall inspect the delivery of goods in the Division Office.

 

3.       The Inspection and Acceptance Report shall be signed by the members of the Division Inspectorate Team in accordance with the Technical Specifications of the project.

 

4.        The signed Delivery Receipt shall be prepared and submitted by the supplier.

 

5. The Inventory Custodian Slip (ICS) shall be prepared by the Division Supply Officer.

 

*Note: The Delivery Receipt must be registered to the BIR (Bureau of Internal Revenue)

 

 

 

 

 

 

 

LOT 3 – SUPPLY AND DELIVERY AND INSTALLATION OF CCTV FOR SDO-SCC
FROM TO
 

1. SECTION VII. TECHNICAL SPECIFICATIONS PAGE 34, ITEM DESCRIPTION, ITEM NO. 2 AND PAGE 35, ITEM DESCRIPTION, ITEM NO.5

 

IP Dome Type Camera

•  4MP 2.8mm lens

•  Wide Lens

•  24 hour colored

•  WDR, 120dB

•  IP67, PoE

•  with night vision

•  2 USB ports

 

Monitor

•  32″ monitor

•  Industrial level LCD panel

•  1920×1080 FHD

 

1. SECTION VII. TECHNICAL SPECIFICATIONS PAGE 34, ITEM DESCRIPTION, ITEM NO. 2 AND PAGE 35, ITEM DESCRIPTION, ITEM NO.5

 

IP Dome Type Camera

•  4MP 2.8mm lens

•  Wide Lens

•  24 hour colored

•  WDR, 120dB

•  IP67, PoE

•  with night vision

 

Monitor

•  32″ monitor

•  Industrial level LCD panel

•  1920×1080 FHD or higher

2. SECTION VII. TECHNICAL SPECIFICATIONS PAGE 37-38, AND SECTION VI. SCHEDULE OF REQUIREMENTS PAGE 31

 

Delivery of Supply and Installation of CCTV must be on or before the dates specified: *45 Calendar Days from the receipt of the Notice to Proceed by the Winning Bidder The Winning Bidder should inform the Schools Division Superintendent of the delivery of goods in writing three (3) days before the projected delivery through the Records Office through manual submission or through their official e-mail address at records.sccp@deped.gov.ph.

 

The additional guidelines on the procedures of Inspection and Delivery are detailed as follows: 1. Upon receipt of the Notice of Delivery by the Records Office, the communication will be routed to the BAC Secretariat and the latter will immediately forward it to the Schools Division Superintendent. The BAC Secretariat will also inform the Division Inspectorate Team, Commission on Audit (COA), and End-User/Proponent of the project of the said delivery through an Inspection Order signed by the Head of the Agency or the Administrative Officer, if authorized, with the attached Technical Specifications of the project.

 

2. On the day of the delivery, the Division Inspectorate Team, and End-User of the project shall inspect the delivery of goods in the Division Office. a. Division Inspectorate Team and ITO Officer I / Proponent inspect the equipment upon receipt: When the equipment arrives, it should be inspected for any physical damage or defects. This includes checking for any missing parts, dents, scratches, or other issues that may have occurred during shipping. b. Division Inspectorate Team and ITO Officer, I/ Proponent inspect for any physical damage or defects. This includes checking for any missing parts, dents, scratches, or other issues that may have occurred during shipping. c. Division Inspectorate Team and ITO Officer I/ Proponent verified to be physically intact and matches the specifications, it should be tested to ensure that it is functioning properly and compatibility. This includes testing all interfaces and verifying that the equipment is performing at the expected levels. d. Documentation and acceptance: After the testing is complete, documentation should be completed to show that the equipment has been inspected, verified, and tested. 3. The Inspection and Acceptance Report shall be signed by the members of the Division Inspectorate Team with accordance with the Technical Specifications of the project. 4. The signed Delivery Receipt and Inventory Custodian Slip (ICS) shall be submitted to the Division Supply Officer and the latter will prepare the Consolidated Delivery Report. *Note: The Delivery Receipt must be registered to the BIR (Bureau of Internal Revenue)

 

 

DELIVERY AND INSPECTION:

The Winning Bidder should inform the Schools Division Superintendent of the delivery of goods in writing three (3) days before the projected delivery through the Records Office through manual submission or through their official e-mail address at records.sccp@deped.gov.ph.

The additional guidelines on the procedures of Inspection and Delivery are detailed as follows:

1.       Upon receipt of the Notice of Delivery by the Records Office, the communication will be routed to the BAC Secretariat and the latter will immediately forward it to the Schools Division Superintendent. The BAC Secretariat will also inform the Division Inspectorate Team, Commission on Audit (COA), and End-User/Proponent of the project of the said delivery through an Inspection Order signed by the Head of the Agency or the Administrative Officer, if authorized, with the attached Technical Specifications of the project.

2.       On the day of the delivery, the Division Inspectorate Team, and End-User of the project shall inspect the delivery of goods in the Division Office.

a.       Division Inspectorate Team and ITO Officer I / Proponent inspect the equipment upon receipt: When the equipment arrives, it should be inspected for any physical damage or defects. This includes checking for any missing parts, dents, scratches, or other issues that may have occurred during shipping.

b.       Division Inspectorate Team and ITO Officer, I/ Proponent inspect for any physical damage or defects. This includes checking for any missing parts, dents, scratches, or other issues that may have occurred during shipping.

c.       Division Inspectorate Team and ITO Officer I/ Proponent verified to be physically intact and matches the specifications, it should be tested to ensure that it is functioning properly and compatibility. This includes testing all interfaces and verifying that the equipment is performing at the expected levels.

d.       Documentation and acceptance: After the testing is complete, documentation should be completed to show that the equipment has been inspected, verified, and tested.

3.       The Inspection and Acceptance Report shall be signed by the members of the Division Inspectorate Team with accordance with the Technical Specifications of the project.

4.       The signed Delivery Receipt and Inventory Custodian Slip (ICS) shall be submitted to the Division Supply Officer and the latter will prepare the Consolidated Delivery Report.

*Note: The Delivery Receipt must be registered to the BIR (Bureau of Internal Revenue)

2. SECTION VII. TECHNICAL SPECIFICATIONS PAGE 37-38, AND SECTION VI. SCHEDULE OF REQUIREMENTS PAGE 31

 

Delivery of Supply and Installation of CCTV must be on or before the dates specified: *45 Calendar Days from the receipt of the Notice to Proceed by the Winning Bidder The Winning Bidder should inform the Schools Division Superintendent of the delivery of goods in writing three (3) days before the projected delivery through the Records Office through manual submission or through their official e-mail address at records.sccp@deped.gov.ph.

 

 

The additional guidelines on the procedures of Inspection and Delivery are detailed as follows: 1. Upon receipt of the Notice of Delivery by the Records Office, the communication will be routed to the BAC Secretariat and the latter will immediately forward it to the Schools Division Superintendent. The Supply Office will also inform the Division Inspectorate Team, Commission on Audit (COA), and End-User/Proponent of the project of the said delivery through an Inspection Order signed by the Head of the Agency or the Administrative Officer, if authorized, with the attached Technical Specifications of the project.

 

2. On the day of the delivery, the Division Inspectorate Team, and End-User of the project shall inspect the delivery of goods in the Division Office.

 

3. The Inspection and Acceptance Report shall be signed by the members of the Division Inspectorate Team with accordance with the Technical Specifications of the project.

 

4. The signed Delivery Receipt shall be submitted by the supplier to the Supply Office.

 

5. The Inventory Custodian Slip (ICS) shall be prepared by the Division Supply Officer.

 

*Note: The Delivery Receipt must be registered to the BIR (Bureau of Internal Revenue)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

DELIVERY AND INSPECTION:

The Winning Bidder should inform the Schools Division Superintendent of the delivery of goods in writing three (3) days before the projected delivery through the Records Office through manual submission or through their official e-mail address at records.sccp@deped.gov.ph.

The additional guidelines on the procedures of Inspection and Delivery are detailed as follows:

1.       Upon receipt of the Notice of Delivery by the Records Office, the communication will be routed to the BAC Secretariat and the latter will immediately forward it to the Schools Division Superintendent. The Supply Office will also inform the Division Inspectorate Team, Commission on Audit (COA), and End-User/Proponent of the project of the said delivery through an Inspection Order signed by the Head of the Agency or the Administrative Officer, if authorized, with the attached Technical Specifications of the project.

2.       On the day of the delivery, the Division Inspectorate Team, and End-User of the project shall inspect the delivery of goods in the Division Office.

 

3.       The Inspection and Acceptance Report shall be signed by the members of the Division Inspectorate Team in accordance with the Technical Specifications of the project.

 

4.        The signed Delivery Receipt shall be prepared and submitted by the supplier.

 

5. The Inventory Custodian Slip (ICS) shall be prepared by the Division Supply Officer.

 

*Note: The Delivery Receipt must be registered to the BIR (Bureau of Internal Revenue)

 

 

 

All other provisions of the bidding documents which are not affected shall remain in force and in effect.

 

 

Please be guided accordingly.

 

 

 

 ARLENE B. CASIPIT, EdD, CESE

OIC, Assistant Schools Division Superintendent

Chairperson, Bids and Awards Committee