Reference No: 20230322-001
SUPPLEMENTAL/BID BULLETIN NO.: 9561043-1;
PROCUREMENT / REHABILITATION / UPGRADING OF NETWORK INFRASTRUCTURE AND OTHER EQUIPMENT OF SCHOOLS DIVISION OFFICE DATA CENTER PHASE II
The Schools Division Office of San Carlos City Bids and Awards Committee would like to inform you of the following additional instructions and amendments made on the Bidding Documents for the abovementioned project to wit:
| LOT 1 -SUPPLY AND DELIVERY OF VARIOUS NETWORK EQUIPMENT FOR NETWORK INFRASTRUCTURE PHASE II – SDO DATA CENTER | |
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1. SECTION VII. TECHNICAL SPECIFICATIONS PAGE 34, ITEM DESCRIPTION, ITEM NO. 1,2 AND PAGE 37, ITEM NO. 12
Server Laptop specific description: preferably … Core i7 or i9-12th generation or higher Intel Processer / 14.5-inch or higher display , 2.8K (2880 x 1800) 120Hz or higher refresh rate OLED 16:10 or higher / ScreenPad™ Plus 12.7″ 2880 x 864 120Hz IPS / RTX® 3050 Ti Laptop GPU or higher / 16GB LPDDR5 on board or higher / 512GB PCIe® 4.0 SSD or higher / Active Aerodynamic System Ultra cooling system / Windows 11 installed and Office (optional ) Intel® Evo™
Laptop, Core I7 specific description : preferably … Core i7 or i9-12th generation or higher Intel Processer 14″ or higher display 2.8K 90Hz or higher refresh rate 16:10 600 nits or higher OLED / I7-12th generation or higher Intel Processer 16GB LPDDR5 or higher 512GB PCIE4 SSSD or higher Iris Xe Graphics / Backlit Chiclet Keyboard / Windows 11 installed and Office Support NumberPad / FingerPrint
Network Multifunction Daily Time Attendance Unit with software
Display 2.8-inch TFT Screen Face Capacity 3,000 Fingerprint Capacity 3,000 Card Capacity 10,000 (Optional) Communication TCP/IP, WiFi (Optional), USB Host Standard Functions ADMS, Work Code, DST, Self-service Query, Automatic Status Switch, T9 Input, Photo ID, Masks Detection, Camera, 14-digit User ID, Multiple Verify Modes, Schedule Bell Hardware 900MHz Dual Core CPU, Memory 512MB RAM / 8G ROM, 2MP WDR Low Light Camera, Adjustable LED Supplement Lighting Operation System Linux Interfaces of Access Control 3rd Party Electric Lock, Door Sensor, Exit Button Optional Functions 125KHz ID Card (EM) / 13.56MHz IC Card, Biometrics Algorithms , Facial Recognition Speed, ≤1s, Power Supply 12V 1.5A Operating Humidity 20% – 80% Operating Temperature 0 °C – 45 °C Dimension 170 * 138 * 38.55 (mm)(W*H*D) Supported Software Bio Time
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1. SECTION VII. TECHNICAL SPECIFICATIONS PAGE 34, ITEM DESCRIPTION, ITEM NO. 1,2 AND PAGE 37, ITEM NO. 12
Server Laptop specific description: preferably … Processor: Core i9 series -12900H 12th generation Intel Processor, 2.5 Ghz or higher Display: 16-inch or higher display, WQXGA (Wide Quad Extended Graphics Array) is a display resolution of 2560 × 1600 pixels or higher resolution Refresh Rate: 165Hz or higher refresh rate Display Type: 16:10 or higher Graphics Processor: NV GF RTX® 3050 Ti 4G Laptop GPU or higher / RAM: 16GB DDR5 on board or higher Storage: 1TB PCIe® 4.0 SSD or higher / Active Aerodynamic System Ultra cooling system / Windows 11 installed and Office
Laptop, Core I7 specific description: preferably … Processor: Core i7 or i9-12th generation or higher Intel Processor, 2.1 Ghz or higher Display: 14″ or higher display 2.8K Refresh Rate: 90Hz or higher, 16:10 600 nits or higher Display Type: OLED / I7-12th generation or higher Intel Processor RAM: 16GB LPDDR5 or higher Storage: 512GB PCIE4 SSSD or higher Others: Iris Xe Graphics / Backlit Chiclet Keyboard / Windows 11 installed and Office
Network Multifunction Daily Time Attendance Unit with software
Display 2.8-inch TFT Screen Face Capacity 3,000 Fingerprint Capacity 3,000 Card Capacity 5,000 or higher Communication TCP/IP, WiFi (Optional), USB Host Standard Functions ADMS, Work Code, DST, Self-service Query, Automatic Status Switch, T9 Input, Photo ID, Masks Detection, Camera, 14-digit User ID, Multiple Verify Modes, Schedule Bell Hardware 900MHz Dual Core CPU, Memory 512MB RAM / 8G ROM, 2MP WDR Low Light Camera, Adjustable LED Supplement Lighting Operation System Linux Interfaces of Access Control 3rd Party Electric Lock, Door Sensor, Exit Button Optional Functions 125KHz ID Card (EM) / 13.56MHz IC Card, Biometrics Algorithms , Facial Recognition Speed, ≤1s, Power Supply 12V 1.5A Operating Humidity 20% – 80% Operating Temperature 0 °C – 45 °C Dimension 170 * 138 * 38.55 (mm)(W*H*D) Supported Software included
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| 2. SECTION VII. TECHNICAL SPECIFICATIONS PAGE 39, AND SECTION VI. SCHEDULE OF REQUIREMENTS PAGE 31
Delivery of Supply and Installation of CCTV must be on or before the dates specified: *45 Calendar Days from the receipt of the Notice to Proceed by the Winning Bidder The Winning Bidder should inform the Schools Division Superintendent of the delivery of goods in writing three (3) days before the projected delivery through the Records Office through manual submission or through their official e-mail address at records.sccp@deped.gov.ph.
The additional guidelines on the procedures of Inspection and Delivery are detailed as follows: 1. Upon receipt of the Notice of Delivery by the Records Office, the communication will be routed to the BAC Secretariat and the latter will immediately forward it to the Schools Division Superintendent. The BAC Secretariat will also inform the Division Inspectorate Team, Commission on Audit (COA), and End-User/Proponent of the project of the said delivery through an Inspection Order signed by the Head of the Agency or the Administrative Officer, if authorized, with the attached Technical Specifications of the project.
2. On the day of the delivery, the Division Inspectorate Team, and End-User of the project shall inspect the delivery of goods in the Division Office. a. Division Inspectorate Team and ITO Officer I / Proponent inspect the equipment upon receipt: When the equipment arrives, it should be inspected for any physical damage or defects. This includes checking for any missing parts, dents, scratches, or other issues that may have occurred during shipping. b. Division Inspectorate Team and ITO Officer, I/ Proponent inspect for any physical damage or defects. This includes checking for any missing parts, dents, scratches, or other issues that may have occurred during shipping. c. Division Inspectorate Team and ITO Officer I/ Proponent verified to be physically intact and matches the specifications, it should be tested to ensure that it is functioning properly and compatibility. This includes testing all interfaces and verifying that the equipment is performing at the expected levels. d. Documentation and acceptance: After the testing is complete, documentation should be completed to show that the equipment has been inspected, verified, and tested. 3. The Inspection and Acceptance Report shall be signed by the members of the Division Inspectorate Team with accordance with the Technical Specifications of the project. 4. The signed Delivery Receipt and Inventory Custodian Slip (ICS) shall be submitted to the Division Supply Officer and the latter will prepare the Consolidated Delivery Report. *Note: The Delivery Receipt must be registered to the BIR (Bureau of Internal Revenue)
DELIVERY AND INSPECTION: The Winning Bidder should inform the Schools Division Superintendent of the delivery of goods in writing three (3) days before the projected delivery through the Records Office through manual submission or through their official e-mail address at records.sccp@deped.gov.ph. The additional guidelines on the procedures of Inspection and Delivery are detailed as follows: 1. Upon receipt of the Notice of Delivery by the Records Office, the communication will be routed to the BAC Secretariat and the latter will immediately forward it to the Schools Division Superintendent. The BAC Secretariat will also inform the Division Inspectorate Team, Commission on Audit (COA), and End-User/Proponent of the project of the said delivery through an Inspection Order signed by the Head of the Agency or the Administrative Officer, if authorized, with the attached Technical Specifications of the project. 2. On the day of the delivery, the Division Inspectorate Team, and End-User of the project shall inspect the delivery of goods in the Division Office. a. Division Inspectorate Team and ITO Officer I / Proponent inspect the equipment upon receipt: When the equipment arrives, it should be inspected for any physical damage or defects. This includes checking for any missing parts, dents, scratches, or other issues that may have occurred during shipping. b. Division Inspectorate Team and ITO Officer, I/ Proponent inspect for any physical damage or defects. This includes checking for any missing parts, dents, scratches, or other issues that may have occurred during shipping. c. Division Inspectorate Team and ITO Officer I/ Proponent verified to be physically intact and matches the specifications, it should be tested to ensure that it is functioning properly and compatibility. This includes testing all interfaces and verifying that the equipment is performing at the expected levels. d. Documentation and acceptance: After the testing is complete, documentation should be completed to show that the equipment has been inspected, verified, and tested. 3. The Inspection and Acceptance Report shall be signed by the members of the Division Inspectorate Team with accordance with the Technical Specifications of the project. 4. The signed Delivery Receipt and Inventory Custodian Slip (ICS) shall be submitted to the Division Supply Officer and the latter will prepare the Consolidated Delivery Report. *Note: The Delivery Receipt must be registered to the BIR (Bureau of Internal Revenue) |
2. SECTION VII. TECHNICAL SPECIFICATIONS PAGE 39, AND SECTION VI. SCHEDULE OF REQUIREMENTS PAGE 31
Delivery of Supply and Installation of CCTV must be on or before the dates specified: *45 Calendar Days from the receipt of the Notice to Proceed by the Winning Bidder The Winning Bidder should inform the Schools Division Superintendent of the delivery of goods in writing three (3) days before the projected delivery through the Records Office through manual submission or through their official e-mail address at records.sccp@deped.gov.ph.
The additional guidelines on the procedures of Inspection and Delivery are detailed as follows: 1. Upon receipt of the Notice of Delivery by the Records Office, the communication will be routed to the BAC Secretariat and the latter will immediately forward it to the Schools Division Superintendent. The Supply Office will also inform the Division Inspectorate Team, Commission on Audit (COA), and End-User/Proponent of the project of the said delivery through an Inspection Order signed by the Head of the Agency or the Administrative Officer, if authorized, with the attached Technical Specifications of the project.
2. On the day of the delivery, the Division Inspectorate Team, and End-User of the project shall inspect the delivery of goods in the Division Office.
3. The Inspection and Acceptance Report shall be signed by the members of the Division Inspectorate Team with accordance with the Technical Specifications of the project.
4. The signed Delivery Receipt shall be submitted by the supplier to the Supply Office.
5. The Inventory Custodian Slip (ICS) shall be prepared by the Division Supply Officer.
*Note: The Delivery Receipt must be registered to the BIR (Bureau of Internal Revenue)
DELIVERY AND INSPECTION: The Winning Bidder should inform the Schools Division Superintendent of the delivery of goods in writing three (3) days before the projected delivery through the Records Office through manual submission or through their official e-mail address at records.sccp@deped.gov.ph. The additional guidelines on the procedures of Inspection and Delivery are detailed as follows: 1. Upon receipt of the Notice of Delivery by the Records Office, the communication will be routed to the BAC Secretariat and the latter will immediately forward it to the Schools Division Superintendent. The Supply Office will also inform the Division Inspectorate Team, Commission on Audit (COA), and End-User/Proponent of the project of the said delivery through an Inspection Order signed by the Head of the Agency or the Administrative Officer, if authorized, with the attached Technical Specifications of the project. 2. On the day of the delivery, the Division Inspectorate Team, and End-User of the project shall inspect the delivery of goods in the Division Office.
3. The Inspection and Acceptance Report shall be signed by the members of the Division Inspectorate Team in accordance with the Technical Specifications of the project.
4. The signed Delivery Receipt shall be prepared and submitted by the supplier.
5. The Inventory Custodian Slip (ICS) shall be prepared by the Division Supply Officer.
*Note: The Delivery Receipt must be registered to the BIR (Bureau of Internal Revenue)
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| LOT 2 – SUPPLY AND DELIVERY OF FIRE SUPPRESSION SYSTEM FOR NETWORK INFRASTRUCTURE PHASE II FOR SDO DATA CENTER | |
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| 2. SECTION VII. TECHNICAL SPECIFICATIONS PAGE 34-35, AND SECTION VI. SCHEDULE OF REQUIREMENTS PAGE 31
Delivery of Supply and Installation of CCTV must be on or before the dates specified: *45 Calendar Days from the receipt of the Notice to Proceed by the Winning Bidder The Winning Bidder should inform the Schools Division Superintendent of the delivery of goods in writing three (3) days before the projected delivery through the Records Office through manual submission or through their official e-mail address at records.sccp@deped.gov.ph.
The additional guidelines on the procedures of Inspection and Delivery are detailed as follows: 1. Upon receipt of the Notice of Delivery by the Records Office, the communication will be routed to the BAC Secretariat and the latter will immediately forward it to the Schools Division Superintendent. The BAC Secretariat will also inform the Division Inspectorate Team, Commission on Audit (COA), and End-User/Proponent of the project of the said delivery through an Inspection Order signed by the Head of the Agency or the Administrative Officer, if authorized, with the attached Technical Specifications of the project.
2. On the day of the delivery, the Division Inspectorate Team, and End-User of the project shall inspect the delivery of goods in the Division Office. a. Division Inspectorate Team and ITO Officer I / Proponent inspect the equipment upon receipt: When the equipment arrives, it should be inspected for any physical damage or defects. This includes checking for any missing parts, dents, scratches, or other issues that may have occurred during shipping. b. Division Inspectorate Team and ITO Officer, I/ Proponent inspect for any physical damage or defects. This includes checking for any missing parts, dents, scratches, or other issues that may have occurred during shipping. c. Division Inspectorate Team and ITO Officer I/ Proponent verified to be physically intact and matches the specifications, it should be tested to ensure that it is functioning properly and compatibility. This includes testing all interfaces and verifying that the equipment is performing at the expected levels. d. Documentation and acceptance: After the testing is complete, documentation should be completed to show that the equipment has been inspected, verified, and tested. 3. The Inspection and Acceptance Report shall be signed by the members of the Division Inspectorate Team with accordance with the Technical Specifications of the project. 4. The signed Delivery Receipt and Inventory Custodian Slip (ICS) shall be submitted to the Division Supply Officer and the latter will prepare the Consolidated Delivery Report. *Note: The Delivery Receipt must be registered to the BIR (Bureau of Internal Revenue)
DELIVERY AND INSPECTION: The Winning Bidder should inform the Schools Division Superintendent of the delivery of goods in writing three (3) days before the projected delivery through the Records Office through manual submission or through their official e-mail address at records.sccp@deped.gov.ph. The additional guidelines on the procedures of Inspection and Delivery are detailed as follows: 1. Upon receipt of the Notice of Delivery by the Records Office, the communication will be routed to the BAC Secretariat and the latter will immediately forward it to the Schools Division Superintendent. The BAC Secretariat will also inform the Division Inspectorate Team, Commission on Audit (COA), and End-User/Proponent of the project of the said delivery through an Inspection Order signed by the Head of the Agency or the Administrative Officer, if authorized, with the attached Technical Specifications of the project. 2. On the day of the delivery, the Division Inspectorate Team, and End-User of the project shall inspect the delivery of goods in the Division Office. a. Division Inspectorate Team and ITO Officer I / Proponent inspect the equipment upon receipt: When the equipment arrives, it should be inspected for any physical damage or defects. This includes checking for any missing parts, dents, scratches, or other issues that may have occurred during shipping. b. Division Inspectorate Team and ITO Officer, I/ Proponent inspect for any physical damage or defects. This includes checking for any missing parts, dents, scratches, or other issues that may have occurred during shipping. c. Division Inspectorate Team and ITO Officer I/ Proponent verified to be physically intact and matches the specifications, it should be tested to ensure that it is functioning properly and compatibility. This includes testing all interfaces and verifying that the equipment is performing at the expected levels. d. Documentation and acceptance: After the testing is complete, documentation should be completed to show that the equipment has been inspected, verified, and tested. 3. The Inspection and Acceptance Report shall be signed by the members of the Division Inspectorate Team with accordance with the Technical Specifications of the project. 4. The signed Delivery Receipt and Inventory Custodian Slip (ICS) shall be submitted to the Division Supply Officer and the latter will prepare the Consolidated Delivery Report. *Note: The Delivery Receipt must be registered to the BIR (Bureau of Internal Revenue) |
2. SECTION VII. TECHNICAL SPECIFICATIONS PAGE 34-35, AND SECTION VI. SCHEDULE OF REQUIREMENTS PAGE 31
Delivery of Supply and Installation of CCTV must be on or before the dates specified: *45 Calendar Days from the receipt of the Notice to Proceed by the Winning Bidder The Winning Bidder should inform the Schools Division Superintendent of the delivery of goods in writing three (3) days before the projected delivery through the Records Office through manual submission or through their official e-mail address at records.sccp@deped.gov.ph.
The additional guidelines on the procedures of Inspection and Delivery are detailed as follows: 1. Upon receipt of the Notice of Delivery by the Records Office, the communication will be routed to the BAC Secretariat and the latter will immediately forward it to the Schools Division Superintendent. The Supply Office will also inform the Division Inspectorate Team, Commission on Audit (COA), and End-User/Proponent of the project of the said delivery through an Inspection Order signed by the Head of the Agency or the Administrative Officer, if authorized, with the attached Technical Specifications of the project.
2. On the day of the delivery, the Division Inspectorate Team, and End-User of the project shall inspect the delivery of goods in the Division Office.
3. The Inspection and Acceptance Report shall be signed by the members of the Division Inspectorate Team with accordance with the Technical Specifications of the project.
4. The signed Delivery Receipt shall be submitted by the supplier to the Supply Office.
5. The Inventory Custodian Slip (ICS) shall be prepared by the Division Supply Officer.
*Note: The Delivery Receipt must be registered to the BIR (Bureau of Internal Revenue)
DELIVERY AND INSPECTION: The Winning Bidder should inform the Schools Division Superintendent of the delivery of goods in writing three (3) days before the projected delivery through the Records Office through manual submission or through their official e-mail address at records.sccp@deped.gov.ph. The additional guidelines on the procedures of Inspection and Delivery are detailed as follows: 1. Upon receipt of the Notice of Delivery by the Records Office, the communication will be routed to the BAC Secretariat and the latter will immediately forward it to the Schools Division Superintendent. The Supply Office will also inform the Division Inspectorate Team, Commission on Audit (COA), and End-User/Proponent of the project of the said delivery through an Inspection Order signed by the Head of the Agency or the Administrative Officer, if authorized, with the attached Technical Specifications of the project. 2. On the day of the delivery, the Division Inspectorate Team, and End-User of the project shall inspect the delivery of goods in the Division Office.
3. The Inspection and Acceptance Report shall be signed by the members of the Division Inspectorate Team in accordance with the Technical Specifications of the project.
4. The signed Delivery Receipt shall be prepared and submitted by the supplier.
5. The Inventory Custodian Slip (ICS) shall be prepared by the Division Supply Officer.
*Note: The Delivery Receipt must be registered to the BIR (Bureau of Internal Revenue)
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| LOT 3 – SUPPLY AND DELIVERY AND INSTALLATION OF CCTV FOR SDO-SCC | |
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1. SECTION VII. TECHNICAL SPECIFICATIONS PAGE 34, ITEM DESCRIPTION, ITEM NO. 2 AND PAGE 35, ITEM DESCRIPTION, ITEM NO.5
IP Dome Type Camera • 4MP 2.8mm lens • Wide Lens • 24 hour colored • WDR, 120dB • IP67, PoE • with night vision • 2 USB ports
Monitor • 32″ monitor • Industrial level LCD panel • 1920×1080 FHD |
1. SECTION VII. TECHNICAL SPECIFICATIONS PAGE 34, ITEM DESCRIPTION, ITEM NO. 2 AND PAGE 35, ITEM DESCRIPTION, ITEM NO.5
IP Dome Type Camera • 4MP 2.8mm lens • Wide Lens • 24 hour colored • WDR, 120dB • IP67, PoE • with night vision
Monitor • 32″ monitor • Industrial level LCD panel • 1920×1080 FHD or higher |
| 2. SECTION VII. TECHNICAL SPECIFICATIONS PAGE 37-38, AND SECTION VI. SCHEDULE OF REQUIREMENTS PAGE 31
Delivery of Supply and Installation of CCTV must be on or before the dates specified: *45 Calendar Days from the receipt of the Notice to Proceed by the Winning Bidder The Winning Bidder should inform the Schools Division Superintendent of the delivery of goods in writing three (3) days before the projected delivery through the Records Office through manual submission or through their official e-mail address at records.sccp@deped.gov.ph.
The additional guidelines on the procedures of Inspection and Delivery are detailed as follows: 1. Upon receipt of the Notice of Delivery by the Records Office, the communication will be routed to the BAC Secretariat and the latter will immediately forward it to the Schools Division Superintendent. The BAC Secretariat will also inform the Division Inspectorate Team, Commission on Audit (COA), and End-User/Proponent of the project of the said delivery through an Inspection Order signed by the Head of the Agency or the Administrative Officer, if authorized, with the attached Technical Specifications of the project.
2. On the day of the delivery, the Division Inspectorate Team, and End-User of the project shall inspect the delivery of goods in the Division Office. a. Division Inspectorate Team and ITO Officer I / Proponent inspect the equipment upon receipt: When the equipment arrives, it should be inspected for any physical damage or defects. This includes checking for any missing parts, dents, scratches, or other issues that may have occurred during shipping. b. Division Inspectorate Team and ITO Officer, I/ Proponent inspect for any physical damage or defects. This includes checking for any missing parts, dents, scratches, or other issues that may have occurred during shipping. c. Division Inspectorate Team and ITO Officer I/ Proponent verified to be physically intact and matches the specifications, it should be tested to ensure that it is functioning properly and compatibility. This includes testing all interfaces and verifying that the equipment is performing at the expected levels. d. Documentation and acceptance: After the testing is complete, documentation should be completed to show that the equipment has been inspected, verified, and tested. 3. The Inspection and Acceptance Report shall be signed by the members of the Division Inspectorate Team with accordance with the Technical Specifications of the project. 4. The signed Delivery Receipt and Inventory Custodian Slip (ICS) shall be submitted to the Division Supply Officer and the latter will prepare the Consolidated Delivery Report. *Note: The Delivery Receipt must be registered to the BIR (Bureau of Internal Revenue)
DELIVERY AND INSPECTION: The Winning Bidder should inform the Schools Division Superintendent of the delivery of goods in writing three (3) days before the projected delivery through the Records Office through manual submission or through their official e-mail address at records.sccp@deped.gov.ph. The additional guidelines on the procedures of Inspection and Delivery are detailed as follows: 1. Upon receipt of the Notice of Delivery by the Records Office, the communication will be routed to the BAC Secretariat and the latter will immediately forward it to the Schools Division Superintendent. The BAC Secretariat will also inform the Division Inspectorate Team, Commission on Audit (COA), and End-User/Proponent of the project of the said delivery through an Inspection Order signed by the Head of the Agency or the Administrative Officer, if authorized, with the attached Technical Specifications of the project. 2. On the day of the delivery, the Division Inspectorate Team, and End-User of the project shall inspect the delivery of goods in the Division Office. a. Division Inspectorate Team and ITO Officer I / Proponent inspect the equipment upon receipt: When the equipment arrives, it should be inspected for any physical damage or defects. This includes checking for any missing parts, dents, scratches, or other issues that may have occurred during shipping. b. Division Inspectorate Team and ITO Officer, I/ Proponent inspect for any physical damage or defects. This includes checking for any missing parts, dents, scratches, or other issues that may have occurred during shipping. c. Division Inspectorate Team and ITO Officer I/ Proponent verified to be physically intact and matches the specifications, it should be tested to ensure that it is functioning properly and compatibility. This includes testing all interfaces and verifying that the equipment is performing at the expected levels. d. Documentation and acceptance: After the testing is complete, documentation should be completed to show that the equipment has been inspected, verified, and tested. 3. The Inspection and Acceptance Report shall be signed by the members of the Division Inspectorate Team with accordance with the Technical Specifications of the project. 4. The signed Delivery Receipt and Inventory Custodian Slip (ICS) shall be submitted to the Division Supply Officer and the latter will prepare the Consolidated Delivery Report. *Note: The Delivery Receipt must be registered to the BIR (Bureau of Internal Revenue) |
2. SECTION VII. TECHNICAL SPECIFICATIONS PAGE 37-38, AND SECTION VI. SCHEDULE OF REQUIREMENTS PAGE 31
Delivery of Supply and Installation of CCTV must be on or before the dates specified: *45 Calendar Days from the receipt of the Notice to Proceed by the Winning Bidder The Winning Bidder should inform the Schools Division Superintendent of the delivery of goods in writing three (3) days before the projected delivery through the Records Office through manual submission or through their official e-mail address at records.sccp@deped.gov.ph.
The additional guidelines on the procedures of Inspection and Delivery are detailed as follows: 1. Upon receipt of the Notice of Delivery by the Records Office, the communication will be routed to the BAC Secretariat and the latter will immediately forward it to the Schools Division Superintendent. The Supply Office will also inform the Division Inspectorate Team, Commission on Audit (COA), and End-User/Proponent of the project of the said delivery through an Inspection Order signed by the Head of the Agency or the Administrative Officer, if authorized, with the attached Technical Specifications of the project.
2. On the day of the delivery, the Division Inspectorate Team, and End-User of the project shall inspect the delivery of goods in the Division Office.
3. The Inspection and Acceptance Report shall be signed by the members of the Division Inspectorate Team with accordance with the Technical Specifications of the project.
4. The signed Delivery Receipt shall be submitted by the supplier to the Supply Office.
5. The Inventory Custodian Slip (ICS) shall be prepared by the Division Supply Officer.
*Note: The Delivery Receipt must be registered to the BIR (Bureau of Internal Revenue)
DELIVERY AND INSPECTION: The Winning Bidder should inform the Schools Division Superintendent of the delivery of goods in writing three (3) days before the projected delivery through the Records Office through manual submission or through their official e-mail address at records.sccp@deped.gov.ph. The additional guidelines on the procedures of Inspection and Delivery are detailed as follows: 1. Upon receipt of the Notice of Delivery by the Records Office, the communication will be routed to the BAC Secretariat and the latter will immediately forward it to the Schools Division Superintendent. The Supply Office will also inform the Division Inspectorate Team, Commission on Audit (COA), and End-User/Proponent of the project of the said delivery through an Inspection Order signed by the Head of the Agency or the Administrative Officer, if authorized, with the attached Technical Specifications of the project. 2. On the day of the delivery, the Division Inspectorate Team, and End-User of the project shall inspect the delivery of goods in the Division Office.
3. The Inspection and Acceptance Report shall be signed by the members of the Division Inspectorate Team in accordance with the Technical Specifications of the project.
4. The signed Delivery Receipt shall be prepared and submitted by the supplier.
5. The Inventory Custodian Slip (ICS) shall be prepared by the Division Supply Officer.
*Note: The Delivery Receipt must be registered to the BIR (Bureau of Internal Revenue)
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All other provisions of the bidding documents which are not affected shall remain in force and in effect.
Please be guided accordingly.
ARLENE B. CASIPIT, EdD, CESE
OIC, Assistant Schools Division Superintendent
Chairperson, Bids and Awards Committee